EVFAC Board meeting minutes June 2, 2022

REVISED EVFAC Board meeting minutes June 2, 2022

This meetings minutes were revised during the board meeting on July 7th, some additions needed to be added to the June 2 board meeting.

Meeting started at 4:00PM and ended at 5:30pm

Maria J moved to approve the last meetings minutes and to start meeting, Leigh seconded.

Attendees:  Carol, Leigh, Maria, Mark, Dain and Andrew

1st item on Agenda:  Rental policies, equipment etc.  Carol.  Maria offered to help Carol with this.

2nd item on Agenda:  Andrew Beasely 

He was invited to attend our board meeting today via Carol :   He is interested in getting involved at EVFAC.  He had sent the board an introductory letter, who he was, his skills and talents, work experience etc.  He took a class at EVFAC in 2017.  He is a teacher, he may help Leigh plan Churro week.  He may be able to help get classes organized at EVFAC, maybe help with online website/web store, although Leigh mentioned that we may need to pay someone to help us with that task.  One of EVFAC’s mission goals was trying to build up a Fiber Shed, fiber production.  What could Andrew do to help EVFAC?  He could teach, he may be interested in becoming a board member.  Andrew’s partner has skills in bookkeeping.  We will have a member meeting in August sometime, where new board members would then be voted in.  There is always a need to inject new energy on the board.

3rd item on Agenda:  Printer

There was discussion about taking the printer back to SW Printing in Albuquerque.  Do they have a financial stake in the printer?  Mark was saying that they don’t own it.  There was talk about offering some $ to the collection agency for the printer, and possibly keeping it.  There was also discussion about purchasing a new printer as well.  We are trying to figure out how much money we should offer for the printer?  We thought that anywhere from $2000-$5000 would be good.  Maybe $3000 would be a good offer to give collection agency?  Someone needs to get in contact with Southwest Printing.  Leigh will.  And we need to make a offer to the collection agency.  There was talk about getting an affidavit from Denielle, as she was involved in the purchase of the printer before everyone on the board bailed and other employees before Covid 19 hit.  Some payments were made for the printer, at least 2 payments and it was done through automatic payment, but we never got any other bills.  I think there was some renegotiating in February of 2020, and then the automatic payment thingy was no longer working.  Should we keep the printer, and other a low amount to keep it?  Many of the board members that this would be a good idea if we can get the printer for a few thousand dollars.  Quickbooks had said that EVFAC lost $40,000 per Leigh, not sure if this is related to printer, but I wrote it down.  Leigh will talk to Marion at SW Printing.  Do we need to get Denielle involved at all?  A time chart of the printer at EVFAC was typed up and sent out to board members prior to this meeting.

*A motion was made, seconded, and approved by the board members to take a vote on making an offer of $2500.00 to purchase the printer.  All board members approved.  

4th item on Agenda:  Walk in and Weave program, Dain

Dain’s suggestion for $ associated with walk-in-and-weave educational program.  Charge $20 an hour, whereas $15 of that would go to Liz, when she is not working the front desk.  Goal with this program is not to make $ for center, but to just break even.  An educational program/community outreach program at EVFAC, part of our mission statement.  We would charge the weavers for this program $4.50-5 a yard, or  foot.  $30 a month, someone has to warp the looms, set up the loom.  Dain offered to do it during his drop in an weave classes on Saturdays.  

5th item on Agenda:  Debbie update on employees.  Carmen, our newer employee, is working on Saturdays, and Liz works on Fridays.   They both work 1 day a week.

*We talked about the members meeting and getting that scheduled on our calendars, sometime in the end of August, maybe the 27th of August, Saturday.   Then we maybe voting in some new board members also at the members meeting. 

*We will also have the next board meeting on the 7th of July and it will be open to all members of EVFAC.  We need to send out an email inviting all members of EVFAC to invite them if they would like to attend the next board meeting on July 7th. 

Leigh moved to adjourn this board meeting, Mark seconded.  The meeting ended at 5:30pm.