EVFAC Board meeting minutes 10/6/2022

EVFAC Board meeting minutes  10/6/2022

Agenda items:  Wool Festival Santa Fe, Class cancelation policy, Fall Fiber Fiesta-mask policy, Hours at EVFAC.

Attendees:  Maria, Leigh, Mark, Carol, Dain, Debbie

Meeting started at 4pm, Leigh moved to approve the minutes of last meeting 7/7/2022, Maria seconded.

Los Luceros Harvest Festival:  Leigh and Maria worked the event

Update on event, EVFAC there helping skirt the fleeces after the sheep were shorn.  Really good turnout as far as people who attended.  Leigh sold some of her fiber art made from the fleeces, people were buying.  Lots of leftover fleeces, will talk to Mora mill and see if we can get some yarn made from the fleeces.

Wool Festival Santa Fe:  Leigh

EVFAC made $900 after all expenses were paid.  Venue kind of dusty and dirty at Rodeo grounds in Santa Fe.  First year for this event in Santa Fe, not organized well, maybe better next year.  EVFAC has a broken tent, need to buy a new one.  Costs $360 to buy a 10 x 20 foot tent.  The board approved, all were in favor, of buying a new ‘easy up’ tent for EVFAC to use at events and in Espanola.

Discussion about upcoming tanning class, may have to be inside the center if it rains too much.  Could be a problem as far as toxicity being inside.  Need drop cloths or cardboard on the ground.  We also discussed about instructors getting keys if they need to be at center early or late, how we would manage that.  We need to make sure they know how to lock the front door, still a problem.  Sunday someone may need to check in on tanning class.  Los Luceros may be a better venue for this type of class.

Class Cancellation Policy:  Dain

Discussed what it says on our website about cancellation of classes.  If people cancel class less than a week before the class it says that there is no refund but you can get credit at EVFAC for classes, not merchandise in store.  What should be our policy?  If you cancel a class you signed up for last minute should you loose ½ of your money?  Should that credit be put towards another future class?  Not store credit.  Class credit only.  We decided if you cancel a class 1 full week or more before the class you can get a full refund.  If you cancel within the week of the class you would loose 50% of the class cost.

The decision was made, the board agreed:  100% full refund a week or more before the class starts, 50% refund if you cancel within the week before the class or last minute.  However, if there is a waiting list for the class and you cancel a 100% refund is possible.  No refund if the class has already begun and you don’t show up for class.  

Fall Fiber Fiesta:  Dain etc.

We discussed the mask policy for FFF.  It was decided that masks are encouraged but it is up to the vendors or the attendees whether they want to wear them.  It is not an obligation to wear a mask.  Debbie also discussed that EVFAC really needs to rethink the mask policy at the center.  Some of the board members are in agreement.  For now we will keep the mask policy at the center because the all members meeting, a lot of members think we should still have it.  Business at the center might greatly improve if we drop the mask policy.

EVFAC hours:

There was a discussion about if the center should be open on Sundays instead of Thursdays.  Sunday hours could be 12-4pm.  Is there staff available or do they want to work on Sundays?  The board has left this up to Debbie and Liz to decide what they want to do, then we will discuss this further later on.  There was also discussion about who EVFAC should assign keys to.  

Side door at EVFAC:  

Discussion about getting a lock box on the side door.  It could be a door where you could use a numeric code instead of a key or both numeric button push and a key as well.  The code could be changed when needed.  Debbie mentioned that the side door is starting to rot.  Carol is uncomfortable about too many keys assigned to too many people.   Dain will inspect the door and report back.  We will put the new lock on the side door on the agenda later on when the door needs to be replaced.  Who could do this work on the side door when it is needed?  We could get a combo lock at some point.  

Printer: 

The printer was picked up a few months back, not at center anymore.  No word from the collection agency.  Mary has not heard back from southwest printing either.  Maybe this is truly the end of this burden on the center.  No news is good news.

Vaccine policy at EVFAC:  Leigh

Leigh got an email from someone who was a student and said they didn’t check her vaccine card.  We need to make sure that we check vaccine cards if we are going to continue with this policy.  This information could be on the jot form for students as well as teachers.  Can the instructors check the students vaccine cards?  Can we just use the honor system?  Students could show their vaccine cards when they come to class or electronically prior to class.  No vaccine no class.  Put this on jot form, they can scan and upload their vaccine cards prior to class.  

Carol mentioned that she missed the progress reports.  Nice to give board members an update about what is going on at center.     

Future Agenda items:  Side door at EVFAC, Debbie mentioned about EVFAC getting a security camera system, a passive system costs about $440 (arlow system),  resuming Thumper classes at some point.

Maria:  Secretary

Leigh:  Treasurer

Mark:  Vice President

Dain:  Project Director

Mark moved to end the meeting, Maria seconded.  Meeting ended at 6:08pm