April 30, 2023 All members meeting: EVFAC Board meeting minutes

EVFAC Board meeting minutes April 30, 2023  All members meeting

Meeting started at 4pm.

Board members:  Maria (Secretary), Leigh (Treasurer), Carol (President), Roy, Dain, and Mark

EVFAC members:  Nadina Barnes, Lianne Brown, Kathy Konecki, Zandra Hall, Shari Hirst,

Debbie Harris-Retail Manager, Kim Zitzow-Operations Manager

Introductions:  Board members, employees, and members.

Agenda items were approved in advance of all member meeting by board members.

1st Agenda Item:  Front window repair.  Debbie has estimate from Burt at R & E Glass.  Window will get repaired as soon as possible.

2nd Agenda Item:  Security-doors left open, key inventory and process for issuing; security cameras proposal from Debbie.  Trash can problem.  

Talk about a alarm that will go off if back door is not closed.  Planning on getting a keyless lock for the side door (numerical?).   Debbie mentioned that Vanessas classes need to use front door for handicapped access.  Talk about getting a new lock for the front door, start over with assigned keys.  Security camera discussion, some cameras inside by front door with a sign, and some outside at strategic points with a sign, maybe also in back by the storage unit.  Got an email proposal from Debbie with different prices.  May look into some other companies.  NEST is a company.  Talk about fencing outside.  Kim and Debbie will finalize security camera proposal.

Key inventory of who has keys currently.  Will get a new lock for front door and start over with issuing keys.  Key pad numeric lock for side door.  Will maybe change the code on side door once a week?  On the 12th of May a new key pad will be installed with a code on the side door.  Leigh will get a new cylinder for the front door sometime in May 2023.

3rd Agenda item:  EVFAC website updates-post board meeting minutes and notes for our membership.

Amanda Speer will be responsible for updating website.  Maria will get with Amanda about getting a newsletter on our website or emailing out to our membership.  Maria will email out a donations guidelines to Dain to tweek the donations info on the EVFAC website.  Maria will email board meeting minutes to Amanda to post on the website.  

4th Agenda item:  Trash cans were getting stolen.  Kim/Debbie We have a brown trash can now and a different trash pick up service, the city of Espanola picking up trash.

5th Agenda item:  Finances/Annual Members Meeting-Leigh

Quickbooks will be connected with Shopify and the other systems, but process not completed yet.  Then it will be easier to get a financial report for sales and $ at EVFAC.  Kim is helping Leigh with this.  Getting a new CPA this year.  $40,000 in the bank at present.  Grant from ARP to pay Amanda’s work and Vanessa’s classes.

Annual EVFAC members meeting will be on August 26th 12-1pm potluck and meeting from 1-3pm.  All were in favor.

6th Agenda item:  Metal sign hanging out in front outside.  Dain/Carol/Kim

Maybe we should just take down the metal sign, it is hanging very precariously and is a big safety concern.  Will remove it completely, not really that noticeable anyway.  It appears to not be functioning.

7th Agenda item:  Sheep is Life Invitation from Roy Kady

EVFAC is invited to set up a space, may sell goods etc.  Any interest?  Carol, Kim maybe Maria.  Emily Trujillo may be present at this event with a small table loom.  Should we do it at least one day?  Dain and Amanda will send out an email to EVFAC members.  

8th Agenda item:  Ariat Chimayo Weaving Project Donation Category-Leigh 

Wanted Ariat to do a call out for donations for EVFAC, since we were provided the space for the weavers and the internship.  

9th Agenda item:  Beverly Post resume, she has worked for a nonprofit in Espanola and very experienced in events to raise money.  Something to think about for the future for EVFAC.

The all member meeting portion of the board meeting ended 5:24pm